Compare supplier quotations: scope, prices and conditions

Compare scope before totals

Eight offered items instead of twelve may explain a low total: the other purchases, freight and coordination still need planning. First prepare the enquiry clearly.

Distinguish an item not requested from this supplier, explicitly not offered, missing a usable price, and an actual zero price. Never silently treat missing coverage as free supply. Compare the offer against what that supplier was actually asked to price.

Check units and alternatives

Review description, quantity and unit. Converting tonnes to m² needs a supported conversion, not an invented density chosen to obtain a result. Manufacturer, dimensions, finish and delivery state matter. An alternative with its own name, description and price needs technical review before transfer. Cheaper does not mean approved by the client.

Read item-level manufacturer, comments, delivery, discounts and extras alongside the quotation-wide conditions.

Example including freight

For the same material and quality over 200 m², these illustrative amounts are net:

Component	Supplier A	Supplier B
Price per m²	€18.50	€18.90
Material	€3,700.00	€3,780.00
Freight	€150.00	€0.00
Comparison total	€3,850.00	€3,780.00

B is €70.00 lower under these assumptions only. Confirm included freight, minimum orders and unloading. Review preparation charges, other extras, delivery, payment and validity without counting the same item and quotation charge twice.

Review timing and transfer

A useful price must fit the schedule. Clarify when a lead time starts, collection arrangements and inclusions. A new price round begins as a private draft and preserves earlier offers; review content and recipients before publishing and sending.

From a submitted portal offer, select the items to transfer and check quantities, validity and terms. Only the selected material costs change, not labour or equipment. Quotation-wide costs are not automatically allocated, and no order is placed.

The selling-price recalculation option uses the calculation and markup. Without it, a valid existing selling price is retained through an adjustment. Check the saved state and total afterwards. An emailed PDF does not automatically become a submitted portal offer. Read GAEB formats or try the demo.